Updated Sep 14, 2017

MEN’S

 

ARTICLE I. NAME

The name of this organization shall be known as the Men’s College Squash Association (MCSA).

ARTICLE II. OBJECTIVE

The objective of this Association is to promote, develop and administer men’s intercollegiate squash in the United States.

ARTICLE III. OPERATING GUIDELINES

A. All teams will operate under the guidelines and direction of the CSA and their respective collegiate association.

B. Teams will compete following the rules of the World Squash Federation (WSF).

C. All competing players must be eligible as per NCAA regulations.

D. All players must warm-up and play utilizing WSF approved protective eyewear.

ARTICLE IV. MEMBERSHIP

A. The Association shall consist of the five charter members (Harvard, MIT, Princeton, Trinity and Yale) and such other colleges and universities having facilities for playing squash that are elected by a majority vote of the membership of the Association.

B. Application for membership in the Association shall be made to the President by an officer of the athletic organization of the institution seeking membership. There are two types of membership as follows:

  1. Elected members are those teams with coaches and varsity status
  2. Associate members are those teams without varsity status

The President may admit such institution provisionally so that its representatives may compete.  Membership shall become final only by majority vote of the Association.

C. Dues for the Association shall be due and payable each year by the set deadline. The amount of dues shall be decided at the Annual Meeting by a majority of the members.  The dues shall be used to meet the expenses of the organization.

D. Each elected member shall have a single vote, to be cast by the coach or, upon designation by the coach, an assistant coach. Only teams with varsity status may be voting members.

ARTICLE V. THE OFFICERS AND DUTIES

A. The voting officers of the MCSA shall consist of a President, Vice President, Secretary, two At-Large representatives, the President Emeritus and the Rankings Chair.  The duties of Treasurer shall be assumed by the President.  These officers shall be elected from among the official representatives of the membership.  The officers shall hold office for two years.

B. The President/Treasurer shall act as the chief executive of the Association and as the ultimate arbiter regarding the interpretation of the rules of the Association.  He shall represent the Association in all matter of business, shall make sure other officers and committees perform their tasks, shall prepare appropriate agendas for meetings, and shall preside at all meeting of the Association and of the Executive Committee.  He shall also act as the Chief Financial Officer of the Association, managing all financial matters including, but not limited to, accounts payable and receivable.  He will oversee all the duties and responsibilities of the Executive Director.

C. The Vice-President shall be responsible for assisting the President with all his duties.  He may at the request of the president oversee; with binding power, the Executive Director.  He shall assume the duties of the President in his absence.

D. The Secretary with support of the Executive Director shall be responsible for keeping and publishing the records of all meetings (including minutes) and results of tournaments; be responsible for updating the bylaws of the Association; and collect dues and other revenues of the Association.

E. The Rankings Chair will oversee all team and individual rankings throughout the year, manage current rankings processes, and propose new procedures to the Executive Committee.

ARTICLE VI. COMMITTEES

The President may select from his voting officers and/or select others to serve on the Executive Committee.  Current executive positions are: Rules and Ethics, Awards, Sponsorship and Tournaments. Each of these portfolios is required to develop their own operating procedures which are to be approved by the Committee.  Executive Committee positions are filled as required by the President.

ARTICLE VII. TOURNAMENTS

The MCSA shall conduct each year a Team Championship and an Individual Championship.

ARTICLE VIII. AWARDS AND TROPHIES

A. The executive committee shall select up to 20 players to be awarded MCSA All-American and Second Team All-American status.

B.  The Sloane Award shall be awarded annually to the team which best exemplified the ideals of sportsmanship throughout the season.

C. The Barnaby Trophy shall be awarded to the most improved team for the season.

D. The Pool Trophy shall be awarded to the winner of the MCSA Individual Championship.

E. The Skillman Sportsmanship Award shall be presented to the player who not only has demonstrated a superior level of playing ability, but who also exemplifies the ideals of sportsmanship throughout his CSA career.

F. The Potter Trophy shall be presented to the winner of the MCSA Team Championships and as well appropriate awards shall be presented to the winners of the other divisions.

ARTICLE IX. AMENDMENTS

The bylaws may be amended by the members upon a majority vote, provided that the proposed amendment shall be printed in the agenda for the meeting.  The Bylaws may also be amended by the Executive Committee, provided that five (5) members approve such amendment, and provided such proposed revisions are circulated to the Executive Committee members in advance of such meeting.

 

 

WOMEN’S

 

ARTICLE I. NAME

This organization is incorporated under the laws of the State of Maine and shall be known as the Women’s College Squash Association (hereinafter the “WCSA”).

ARTICLE II. PURPOSES

The Corporation is organized under Title 13-B, M.R.S.A., for the purposes of promoting development of the game of Squash Racquets in colleges and universities and assisting in the administration and regulation of women’s intercollegiate squash.

ARTICLE III. MEMBERSHIP

A. Membership shall consist of the following charter members: Amherst College, Bates College, Bowdoin College, Brown University, Colby College, Colgate University, Cornell University, Dartmouth College, Franklin and Marshall College, Hamilton College, Harvard University, Johns Hopkins University, Middlebury College, Princeton University, Smith College, Trinity College, Tufts University, University of Pennsylvania, Vassar College, Wellesley College, Wesleyan University, Williams College and Yale University, and other colleges and universities with facilities for playing squash racquets, which are elected by a majority vote of the membership of the WCSA.

B. Application for membership shall be made to the President by a representative of the athletic department of the institution seeking membership. There are two types of membership as follows:

  1. Elected members are those teams with coaches and varsity status
  2. Associate members are those teams without varsity status

The president may accept applications for provisional status as either Associate Members or, pending election by the membership, Elected Members. Associate or pending Elected members may be permitted to play in WCSA events on terms to be determined by the Executive Committee.

C. Dues for the Association shall be due and payable by December 1 of each year. The amount of the dues shall be decided at the Annual Meeting by a majority of the members. The dues shall be used to meet the expenses of the organization.

D. Elected Members shall have a single vote, to be cast by the coach or, upon designation by the coach, an assistant coach. Only teams with varsity status may be voting members.

ARTICLE IV: OFFICERS & DUTIES

A. The officers of the WCSA shall consist of a President, Vice President, Secretary, Treasurer, Sergeant at Arms, and an At-Large Representative. The officers shall be elected from among official representatives of the member institutions during the annual meeting of the membership. The officers shall hold office for two years.

B. The President shall preside over all meetings of the corporation and the Executive Committee. The President shall oversee the officers and committees, and prepare the agenda for and schedule meetings of the Executive Committee and the membership, sending timely notice as appropriate.

C. The Vice President shall assist the President in fulfilling his or her duties. When the President is absent from the annual meeting or an Executive Committee meeting, the Vice President shall assume the responsibilities of the President.

D. The Treasurer shall, under the direction of the Executive Committee, collect dues and other revenues of the WCSA; pay all approved bills; and present a financial report and proposed budget for acceptance by the members at the Annual Meeting. The Treasurer and any other person with authority to receive or disburse funds may, at the discretion of the Executive Committee, be required to be bonded.

E. The Secretary shall record minutes of the annual meeting and the regular Executive Committee meetings. The Secretary will provide copies of meeting minutes to the Executive Administrator for archiving purposes.

F. The Sergeant at Arms will enforce the rules of the WCSA.

G. The At-Large Representative shall provide guidance on WCSA matters as appropriate. This position is generally filled by the immediate past President of the WCSA.

H. Any vacancy in an officer or committee chair position may be filled by the Executive Committee for the balance of the term of such position.

I. There shall be an Executive Administrator, who shall manage the affairs of the WCSA under the direction of the members and the Executive Committee. The Executive Administrator shall be selected by and be a non-voting member of the Executive Committee.

J. The officers of the WCSA shall have the power to suspend or expel any officer or director for any or no cause. To remove an officer or director, the two-thirds of the remaining officers must vote to remove the officer or director in question. The remaining officers may deliberate in an executive session without the presence of the member in question before votes are cast.

ARTICLE V: DIRECTORS

The six officers shall serve as the Board of Directors. In conjunction with the chairs of the Tournament, Ranking, Regulatory, and Long Range Planning Committees constituting the Executive Committee, they shall regulate and administer the property, affairs and activities of the corporation.

ARTICLE VI: COMMITTEES

There shall be an Executive Committee, Tournament Committee, Ranking Committee, and Regulatory Committee. Except for the Executive Committee, the members of each committee shall be appointed annually by the Executive Committee with each chair appointed by the President.

A. The Executive Committee shall consist of the officers and the chairs of the Tournament, Ranking, Regulatory, and Long Range Planning Committees. The Executive Committee shall propose a slate of officers for election by the membership at the annual meeting. The Executive Committee shall be responsible for the governance of the Corporation and shall, at all times, except during meetings of the membership, be designated with the fullest authority under law to manage the affairs of the Corporation, except as may be directed to Committees formed hereunder for execution.

B. The Tournament Committee shall organize and administer the Howe Cup and Intercollegiate Championship Tournament. It shall recommend rules and procedures governing such tournaments for adoption by the membership at its Annual Meeting.

C. The Ranking Committee shall recommend rules for individual and team ranking and selection of All-American players. One member of the Committee shall be designated by the President as responsible for team rankings; a second member shall be designated by the President as responsible for ranking individual players and selecting All-Americans. The rankings and All-American selections shall be approved by the Ranking Committee.

D. The Regulatory Committee shall recommend rules and regulations for acceptance by the membership for governing tournaments, match play, awards, eligibility for membership, rankings, ethics codes, rules of play, and compliance. Unless otherwise directed by the membership or Executive Committee, all such recommendations shall be consistent with applicable codes of ethics of the World Squash Federation and U.S. SQUASH. Eligibility for play shall be as determined by the National Collegiate Athletic Association (hereinafter “NCAA”) rules governing eligibility for play in NCAA events.

E. The Long Range Planning committee shall investigate and issue its written report to the Executive Committee which shall in turn report to the members on issues involving the future of the corporation and Women’s College Squash.

The chair of each committee shall preside at, and convene, all committee meetings. A majority of the members of a committee may require the chair to convene a committee meeting.

ARTICLE VII. MEETING OF THE MEMBERSHIP

A. There shall be an Annual Meeting to be held during the Howe Cup Tournament. Special meetings may be called by a majority vote of the Executive Committee or upon the request of not fewer than seven (7) members’ institutions. Any such special meeting request shall be accompanied by specific agenda items.

B. All members shall receive not less than two (2) weeks notice of regular or special meetings, accompanied by appropriate agendas and supporting materials.

C. Proxies shall not be permitted at any meeting.

D. The quorum for conducting business shall be 60% of the membership.

ARTICLE VIII. COMPLIANCE

The WCSA requires all member programs to be in compliance with current NCAA guidelines applicable to their school and division. It is the member institution’s responsibility to ensure that their athletes are in compliance with these guidelines and that they can provide evidence of this if asked to do so by the Regulatory Committee. As needed, the Regulatory Committee may utilize a neutral body of advisors to evaluate and recommend actions.

Failure of an athlete to be in compliance will result in this player not being able to represent their institution in WCSA events until compliance is achieved and may result in matches being defaulted where the ineligible player has competed.

ARTICLE IX. AMENDMENTS

The Bylaws may be amended by the members upon a majority vote, provided that the proposed amendment shall be printed in the agenda for the meeting. The Bylaws may also be amended by the Executive Committee, provided that five (5) members approve such amendment, and provided such proposed revisions are circulated to the Executive Committee members in advance of such meeting.

ARTICLE X. DISSOLUTION

The corporation shall be dissolved or merged into or with another entity by a vote of seventy-five percent (75%) of the membership. Upon merger, the assets and liabilities of the corporation shall be retained or transferred to the continuing entity as appropriate. Upon dissolution, the remaining assets of the corporation, after appropriate payment or transfer of all liabilities, shall be transferred to such not-for-profit corporation or entity, as in the opinion of the Executive Committee, is most supportive of Women’s College Squash.